Invite multiple participants to a meeting
You can allow your booker to enter multiple email addresses on the booking form, and then send confirmation and reminder emails to those additional email addresses.
This feature is available on All Plans (Free, Individual, Professional, and Teams)
In this article:
- Ask for additional emails on the booking form
- Invite all participants to your calendar event
- Send confirmation & reminder emails to all emails
Ask for additional emails on the booking form
In your booking page settings, navigate to Booking form. Add a new question. Make the question type Email, and set a label for the field such as "Additional participants." Multiple email addresses can be entered in this field. Do not separate the emails with a semicolon or comma.
Enter the shorthand code "EMAIL2" to the "Invite participants to your calendar section to make sure everyone receive a calendar invite. Press "Enter" and save all the changes.
Invite all participants to your calendar event
In your booking page settings, navigate to Additional options - Calendar events. In the section Invite participants to your calendar event, select All booking form emails, or click on the shorthand codes of the emails you'd like to receive a calendar invitation email.
If you don't see the shorthand code you've created for the additional email field on your booking form, go back and make sure you've made that question type "Email address."
Send confirmation & reminder emails to all emails
In your booking page settings, navigate to Additional options - Notifications. In your confirmation emails to booker, in the To* field, select Enter custom emails, and then in the Recipients field below, enter the shorthand codes from all of the email questions on your booking form.
The same email will be sent to all email addresses in the recipient field.
If you want to send different emails to different email addresses, you'll need to create a separate notification for each email address.
For further questions, contact our team at support@youcanbook.me.
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